For many business owners, office furniture is an essential part of making a workspace both comfortable and professional. But what about depreciation? Does it also apply to your office furniture as it does to other office equipment?

The answer is yes – when you purchase or acquire new furniture for your workplace, the Internal Revenue Service (IRS) allows you to take a depreciation expense on the item. How much of a depreciation expense you can take depends on the type of furniture, its expected useful life, and any salvage value it might have, and iSpace Office Furniture in Indianapolis, IN, is here to explain further.

Note: We are not tax professionals, so be sure to always seek expert guidance from your CPA.

Introducing Office Furniture Depreciation – What Does it Mean and How Does it Work

The IRS classifies office furniture as 7-year property for depreciation purposes on a balance sheet. This means that you can deduct 1/7th of your purchase price (or acquisition cost). For example, if you purchase an office chair for $2,000, then you can take an annual depreciation expense of $285. The IRS allows a maximum deduction of $1 million.

It’s important to remember that this method of depreciation is only available in the first year of ownership. After that initial year, you are no longer able to deduct any additional depreciation expense from the business asset. This means that it’s important to keep track of all furniture purchases and their associated depreciation expenses on your balance sheet.

Finally, the IRS also allows you to take a deduction for any office furniture that is sold or otherwise disposed of during the year. This means that if you sell off or liquidate your old furniture, you can deduct the difference between what it was originally worth and what it was actually sold for.

Office chairs with a shared office table.
Office cubicles.

Introducing Office Furniture Depreciation – What Does it Mean and How Does it Work

Understanding the concept of depreciation is crucial for any business, but it’s especially pertinent for those with significant investments in office furniture. Depreciation is not just a tax concept; it’s a realistic acknowledgment that assets like furniture lose value over time due to wear and tear, obsolescence, or other factors. Although it might seem like an accounting nuisance, there are several benefits to understanding and accurately calculating depreciation for your office furniture. Here are some key advantages:

Tax Benefits

One of the most direct advantages is the tax relief that comes with asset depreciation. By depreciating your office furniture, you can write off a portion of its cost each year, thus reducing your taxable income. This process can help ease the financial burden of large initial investments, allowing your business to redirect funds toward other crucial areas like R&D, marketing, or employee benefits.

Cash Flow Management

Depreciation allows for better cash flow management, as it accounts for the decreasing value of assets over time. Knowing the current value of your office furniture can help you make more informed decisions about when to sell, repair, or replace items. This foresight is crucial for budgeting and long-term financial planning.

Accurate Financial Reporting

For businesses that adhere to Generally Accepted Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS), reporting depreciation is a requirement. Accurately calculating and reporting the depreciation of your office furniture not only keeps you compliant but also presents a more precise picture of your business’s financial health to stakeholders and potential investors.

Informed Decision Making

Understanding depreciation can provide significant insights into asset performance and lifespan. It can help business owners decide whether it’s better to invest in high-quality, longer-lasting furniture or go for more budget-friendly options. By comparing the depreciation rates of different types of furniture, you can make informed choices that suit your business model.

Strategic Planning

In larger corporations, where asset portfolios can be extensive, understanding depreciation is key for strategic planning. This knowledge aids in deciding lease-versus-buy options, calculating return on investment, and assessing whether or not to liquidate certain assets.


Last but not least, understanding the depreciation of office furniture can also lead to more sustainable business practices. Knowing the lifespan of your assets can help you plan for responsible disposal or recycling, thus reducing your company’s environmental impact.

Four Tips for Purchasing Office Furniture with Maximum Value

Purchasing office furniture for your business is not merely an aesthetic choice; it’s a business decision that can have long-term financial implications. Since furniture is an asset that depreciates over time, it’s crucial to make wise investments. Here are four tips that can help you buy office furniture that provides maximum value for your investment:

A relaxed meeting room.

Prioritize Durability

Look for office furniture that is durable and affordable, like what you’ll find at iSpace Office. Whether you need private suite furniture, reception chairs, or workstations, we have it all. Well-built and durable pieces mean your office furniture will last for years to come.

Multipurpose Pieces

Office needs can change rapidly due to shifts in the business environment, team size, or technological advancements. Furniture that offers flexibility (like modular setups) can adapt to these changes, providing a higher return on investment. Multi-functional furniture, like desks with built-in storage or adjustable heights, can also offer more value for the money spent. Furniture that remains functional over a longer period will depreciate at a more constant rate, making it a better investment.

Compare Different Types of Materials

Compare different types of materials to determine which will be the most durable and cost-effective for your office. Different materials have different costs associated with them, so make sure you’re getting the most for your money. Do you want all wood furniture or chairs with metal frames? Does your team prefer comfortable couches in common areas, or do you need something more formal? Choose the right material for the right occasion and you can’t go wrong.

Think About Resale Value

While it’s natural to focus on the immediate needs of your office, also consider the furniture’s resale value. Some styles and materials hold their value better than others. Higher resale value can mitigate the impact of depreciation and offer better financial returns when you decide to sell or replace the furniture. Brands that are well-known for quality and durability often have better resale value, so consider this when making your purchase.

Make Smart Choices for Your Office Furniture with iSpace Office Interiors

Office furniture can be a big decision for any business – and it’s important to make sure you’re getting the most value out of your purchase. At iSpace Office Interiors, we specialize in helping businesses make smart choices when it comes to office furniture.

We offer a wide selection of quality pieces that are designed to fit any budget, as well as expert advice on how to maximize value for furniture purchases. Plus, we also offer used furniture options and extended warranty coverage in case you need it.

No matter what kind of office furniture you’re looking for, iSpace Office Interiors is here to help you make the best decision for your business. Get a quote today to get started!


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